District Director Position | ADHA - American Dental Hygienists Association

District Director Position

Board of Directors Roles and Responsibilities

Consisting of the ADHA President, President-Elect, Vice President, Immediate Past President, Treasurer and District Directors, the Board of Directors (BOD or Board) are the Association’s fiduciaries who also assist in the development of sound, ethical and legal governance, and financial management policies.

Collaborative Responsibilities of the Board

  • Duty of Foresight:
    • Requires a commitment to looking toward the future and adapting to a changing world
    • Must serve as forward-thinking stewards and meet the expectations of members who have entrusted the Board with the duty of creating a better future for all members
  • Decide matters of association policy, direction, and strategy
  • Determine the Association’s public policy and government relations positions
  • Identify and address short- and long-term Association opportunities, threats and issues
  • Establish committees, task forces and working groups
  • Ensure adequate financial resources are available and allocated. Manage those resources by providing effective financial governance and oversight
  • Review and approve the annual budget
  • Review investment information
  • Oversee the Association’s organizational governance structure
  • Guide membership policies, including dues and non-dues revenue, as well as establish membership requirements
  • Appoint and evaluate the CEO
  • Identify and onboard new Board members and plan for Board member succession
  • Perform the requirements as established within the Association’s bylaws, Illinois state laws and regulations

District Director Responsibilities

  • Be familiar with all components of the Board Governance Manual
  • Review the Readiness Guide and continuously monitor the Board site for updates
  • Follow guidance for communication to constituent leaders
  • Prepare for, attend and actively participate in all Board meetings and virtual platforms
  • Attend and actively participate in other ADHA leadership meetings and Annual Conference
  • Accept, fulfill and actively participate on Board subcommittees and association operating committees (as appointed)
  • Handle all assigned responsibilities professionally and dutifully
  • Abide by the ADHA Code of Ethics, Rules of Conduct, and Leadership Values Agreement
  • Maintain a working knowledge of the affairs, policies and activities of the Association
  • Actively, professionally, and enthusiastically advocate, support and enhance the Association’s and industry’s mission and public image
  • Serve as a role model for Association volunteers and staff
  • Professionally express one’s opinion during Board discussions and debates, and speak with one voice regarding final decisions by the Board
  • Ensure that confidential information is treated responsibly and is not disclosed
  • Support the Board’s continuous improvement by participating in the evaluation and accountability process as well as Board development
  • Contribute financial support to the ADHA IOH
  • Serves as a fiduciary of the organization with responsibilities to ADHA and its Constituents
  • Upholds the duties of care, loyalty and obedience to the organization
  • Responsible for overseeing the operations of the organization and assuring the organization's conformance with the law
  • Spends approximately 10 hours per week on ADHA business

To support the duties outlined above, District Directors should possess a number of skills in order to effectively serve in the position. These include:

  • Adept with technology and related programs (PowerPoint, Word, interactive video conferencing/ meeting software, etc.)
  • Able to manage multiple priorities in a timely manner
  • Proactive
  • Honest
  • Transparent
  • Forward-thinking
  • Prepared
  • Appreciates the diverse and evolving roles of dental hygienists
  • Exhibits self-confidence with internal and external audiences
  • Demonstrates meeting management and facilitation skills
  • Understands Board–member–staff interrelationships
  • Demonstrates public social skills and presentation skills
  • Differentiates between organizational and professional issues
  • Values diverse leadership styles
  • Respects and encourages differences of opinions

District Election Process

District Directors shall be elected by the Delegates of the Constituents representing the District in the HOD. Elections shall be held pursuant to rules and procedures determined by the BOD during the annual meeting of the HOD or at a District meeting or caucus held preceding the HOD. Directors are elected for a two-year term and may not serve more than two consecutive terms.

  • The Director must appoint a delegate to facilitate the election process
  • All Director elections must be held at a face-to-face meeting or caucus held preceding Annual conference of the HOD but not before the last Friday in April
  • Candidates for Director must complete the Candidates for Director Bio-Data Form
  • A candidates’ forum must be conducted if it is a contested election
  • If the candidate chooses to utilize campaign material, only one 8 1/2 X 11" sheet of biographical data shall be acceptable. Material may be double-sided
  • The election facilitator must appoint a timekeeper for the candidates’ forum. The election facilitator will also appoint 2 ADHA members, not voting in the Director election, as tellers. A candidate for Director cannot serve as a teller
  • The candidates’ forum must include candidates’ speeches not to exceed five minutes
  • A question-and-answer period will follow the speeches. All questions shall be nondiscriminatory
  • The facilitator will determine if questions are discriminatory. Personal questions pertaining to race, color, religion, sex, age, marital status, family affiliations, sexual orientation or national origin are not acceptable
  • Each candidate will be allowed to respond to the same questions
  • Each candidate will be given a set amount of time to respond to each question
  • Voting shall be by secret ballot. In the event of a tie, another ballot will be taken. Only the two candidates with the tie vote will be considered on the second ballot. In the event of a tie on the second ballot, the designated election facilitator will determine a mechanism to break the tie on the third ballot
  • While any member may participate in the candidate’s forum, only delegates may vote. Neither alternate nor student delegates’ vote
  • After the election, the secret ballots should be given to the election facilitator until the Director is installed. After installation, the ballots should be destroyed
  • Questions regarding the Director election process will be addressed by the election facilitator in consultation with the ADHA President prior to the delegation meeting or caucus in which the election will take place